Planning, Building or Expanding Public Assembly Facilities, Where to Begin?
When it comes to the complex process of planning, building or expanding a public assembly facility, what to build and where to build it are two of the most crucial decisions community leaders can make. Another is who you bring in to help you make those crucial decisions.
Total Program Management (TPM) is becoming the wave of the future for this daunting task. TPM includes development, concepting, site selection, construction, financing, facility management, operations and market development and branding.
Below is a typical approach to building such a facility. It is divided into six distinct phases. This should help you to begin to manage the process.
Phase I - Market Overview
Preliminary Market Reconnaissance
Collaborative Workshop
Summary Report
Proposal
Phase II – Facility Analysis
Procedural Processes
Site Requirements and Alternatives
Facility Size and Components
Competitive Analysis
Market Demand Analysis
Financing Options
Community Consensus Development
Directional Responsibilities Assignments
Report
Phase III – Preliminary Project Development
Site Selection
Facility Programming
Architect Selection
Project Cost Estimate
Critical Path Preliminary Schedule
Contractor Selection
Phase IV – Project Endorsement
Finalize Project Cost
Finalize Project Schedule
Finalize Financing
Operating and Return on Investment Pro forma
Development Contract
Management Contract
Phase V – Facility Management
Pre-Opening and Management Services
Licensing Agreements
Operating Polices and Procedures
Food Service Planning and Agreements
Personnel Hiring and Training
Strategic Marketing, Branding and Sales Plan
Advertising and Public Relations Program Development
Telecommunications Specifications and Purchasing
Electronic Systems Installation and Programming
Develop FF&E Specifications, Budget and Purchasing Procedures
Booking Policies and Procedures
Grand Opening Services
PhaseVI – Project Development
Comprehensive Workplan Development
Project Design Overview
Project Scheduling Overview
Project Communication Procedure Implementation
Project Success Requirements Implementation
Quality Management Plan Development and Enforcement
Change Management Plan Development and Enforcement Closure Plan
Certificate of Occupancy and transfer of Warranties
This gargantuan task requires an alliance of highly-skilled professionals assisting communities to transform their vision for public assembly facilities into reality.
2/25/07